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Executive Administrative Assistant Internship


The executive administrative assistant intern will assist the managing director of the company along with all activities related to assisting running a small business. This position will fill in for the full time EAA until her maternity leave is completed. Term of employment is approx. Jun 2017 to Oct 2017.

Essential Functions

  • Excellent customer service skills
  • Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Data entry
  • Managing files
  • Performing multifaceted general office support
  • Sending and receiving forms for the company
  • Answering the phone
  • All day-to-day operation matters
  • Operate a range of office machines such as photocopiers and computers
  • Small amounts of travel to tradeshow and Germany

Position Type/Expected Hours of Work

This is a full-time position, and general hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m. This position regularly requires flexible work days. Position is from Jun 2017 to Oct 2017. Part time hours maybe available after completion of internship.


Up to 10% domestic

Required Education and Experience

Current college student

SONOTEC is growing!

Are you looking for something new and are prepared to think outside the box?

Our success-oriented SONOTEC team is expanding its activities in the international market for sensors and measurement technologies.We are looking for employees with a high degree of creativity and commitment. If you wish to participate in the success of our company, have a look at our current situations vacant. In our workshops and laboratories in Halle (Saale) we develop, produce and distribute around the world top-quality solutions using ultrasonic measurement technologies.

Do you have any questions?

Chris Portelli

Chris Portelli

190 Blydenburgh rd

Suite 8 2nd floor

Islandia, New York 11749

+1 631 / 438 1147
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